Quick summary
Event management for clubs has to work without fixed costs and without spreadsheet chaos: a registration page, an attendee list and optional tickets for the summer fair. On the Free plan you start without a contract, and free registrations stay fee-free.
- Start free: up to 5 active events at once, €0 tickets with no platform fee, no monthly base fee. Details on the pricing page.
- Typical formats: AGM, club festival, tournament, club trip.
- Ready in 15 minutes: create the event, click the form together, share the link, check in with QR on the day.
Related: Sell tickets online · Pricing
Event management for clubs: tickets and registrations without the hassle
Club festival, annual general meeting, sports tournament, Christmas party: over the year, clubs often run more events than it first appears. And registration still usually lives in Excel lists, WhatsApp groups or handwritten lists at the door. That works up to a point, then it gets messy as soon as more than a handful of people help organize.
Why clubs often struggle with ticketing software
Most ticketing platforms are built for commercial organizers: high fees, complex features no club needs, and prices that simply do not fit a volunteer budget. The result: many clubs skip digital registration altogether and accept the extra admin rather than pay for a tool they would barely use.
The actual requirements are usually modest:
- A simple registration page you can set up in a few minutes
- A clear view of who signed up, without spreadsheet chaos
- The option to sell paid tickets too (for example for a summer fair) without fees eating the proceeds
- No contract, no fixed costs that keep running when no event is on
What a club can use for free
That is exactly what the Free plan is for:
- Up to 5 active events on sale at the same time – more than enough for most clubs, even when several events overlap
- €0 tickets are completely fee-free – AGMs, open club evenings or sign-ups for free events incur no costs at all
- Paid tickets (for example a club festival with entry) cost 3% platform fee on the Free plan, capped at €15 per ticket – no fixed costs, no monthly base fee
- 1 team account and 1 GB of storage for forms, uploads and ticket PDFs are included
In practice: an AGM with free registration can be run at no cost. And for the summer fair with tickets, fees only apply when tickets are actually sold – no risk, no upfront cost. To compare models and payouts in general: Sell tickets online.
Typical use cases for clubs
Annual general meeting / members’ meeting. Online registration instead of a paper list at the door. Members sign up in advance, the board has a reliable headcount for planning.
Club festival or summer fair. Tickets with or without an entry price, optional capacity limits (for example limited seats at the barbecue) and automatic QR check-in at the entrance.
Sports tournaments and competitions. Registration for teams or individual participants, including custom form fields (shirt size, age group, emergency contact).
Club trips and outings. Binding registration with payment, instead of chasing bank transfers by hand.
Ready in 15 minutes
- Register for free – no credit card, no contract
- Create the event: title, date, venue, attendee limit
- Click the registration form together (for example name, email, extra questions if needed)
- Set a ticket price if you need one – or leave it free
- Share the link: WhatsApp, email newsletter or embed it on the club website
- Check in on the day with the ticket scanner
Frequently asked questions
Does it really cost our club nothing?
Free registrations (€0 tickets) have no fees, regardless of volume. Only paid tickets incur a 3% platform fee (max. €15 per ticket), withheld automatically on payout. There is no monthly base fee on the Free plan. All plans: pricing.
How many events can we offer at the same time?
Up to 5 active events on sale at once. That is enough for most clubs even when, for example, the AGM, summer fair and a tournament overlap.
Do we need technical knowledge to set this up?
No. An event is set up in a few minutes, with no coding and no website of your own. The registration link also works on its own.
Can several board members have access at the same time?
The Free plan includes one team account. If several people need to manage events at the same time, look at the higher plans with more team accounts.
What if we need more than 5 events at once?
You can upgrade at any time. Upgrades apply immediately, with no contract or waiting period.
Conclusion
For clubs, digital registration is worth it before you reach a certain size. The Free plan covers most club events at no cost, and even with paid tickets the financial risk stays at zero, because a small fee only applies when something is actually sold. Getting out of spreadsheet chaos takes less effort than it looks.
If you are not a volunteer club but an association, university or public institution: Event management software for associations, universities and public institutions.