Continuing education managementfor universities and chambers
Seminar management, course management and participant management in one platform — from registration through legally sound invoicing to attendance certificates. Operated in Germany, annual license without revenue share.
- Hosting in Germany
- GoBD & ZUGFeRD
- DPA under Art. 28 GDPR
- WCAG 2.2 AA oriented
- 99.7% SLA
From course setupto proof of attendance
The typical process in five steps — so specialist departments can see whether their workflows are covered.
- 01
Create a course
Configure dates, venues, capacities, price tiers and waitlists.
- 02
Registration
Forms with conditional logic, required fields and approval steps.
- 03
Payment
Online payment optional; invoice or internal chargeback likewise.
- 04
Delivery
Attendance lists, status updates, communication and on-site check-in.
- 05
Proof
Invoice and attendance certificate generated automatically from the registration.
DocumentsInvoices and certificates
Offers, GoBD-compliant invoices with ZUGFeRD, certificates and auditable counters — manually, automatically or from registrations, aligned with institutional documentation needs.
Registration formsfor your processes
Tags, conditional logic and dependent offer tiers — including custom adaptations to your registration, approval and documentation workflows.
Roles and access
Organisation- and provider-level roles for departments, faculties and separated responsibilities in larger institutions.
Participant managementat a glance
Manage registrations, status and communication centrally — so attendance and documentation remain traceable.
Capacities and waitlists for seminars and courses are managed in seminar and course administration. View seminar and course administration
Public registrationwhen needed
When continuing education, seminars or courses should be publicly bookable: a dedicated registration page with theme, embedding and an optional domain — alongside your institutional workflows.
Online paymentwhen needed
Orbance Payments and PayPal for fee-based continuing education and seminars — clearly traceable when online payment is part of your process.
Operations, securityand data protection
The facts IT and data protection officers need for their review.
Hosting in Germany
Self-hosting on independently administered servers in data centres of Hetzner Online GmbH. No managed third-party database or application services.
Data processing agreement
DPA under Art. 28 GDPR, description of technical and organisational measures, and a conclusive list of sub-processors.
Security monitoring
Self-operated SIEM with central event analysis. Automatic blocking only when a signature-based attack pattern is detected.
Availability
Committed 99.7%; measured 99.92% over the past twelve months.
Open status pageBackups
Daily full backup, restore within eight service hours, 30-day retention, encrypted in Germany.
Data sovereignty
Full export can be triggered at any time: JSON with all documents, CSV, invoices including ZUGFeRD XML, certificates with assignment index.
Accessibility
Aligned withWCAG 2.2 AA
The registration page and WordPress integration are aligned with WCAG 2.2 AA (EN 301 549, BITV 2.0, BFSG). Assessment is performed at code level with automated checks in the development pipeline. A public accessibility statement with scope, feedback channel and documented exceptions is available. An external laboratory certificate is not available. Assessment of the admin interface is planned by Q1/2027.
Accessibility statementProcurement documentsfor download
Documents for IT, data protection and procurement — without a form or prior email gate.
- PDF
Product data sheet
Scope, operations and terms on three pages.
Product data sheet (PDF, 179 KB) – Download - PDF
Service Level Agreement
Availability, response times, backups, exit.
Service Level Agreement (PDF, 195 KB) – Download - PDF
Data processing agreement
Including TOMs and sub-processors.
Data processing agreement (PDF, 173 KB) – Download - PDF
Accessibility statement
Scope, measures, exceptions.
Accessibility statement (PDF, 158 KB) – Download
Prices andcontract value
Annual license and one-time onboarding — basis for estimating contract value. All prices net plus statutory VAT.
Annual license
- Entry
- €4,200
- Standard
- €9,600
- Campus
- on request
Enquire about CampusOnboarding (one-time)
- Entry
- €2,400
- Standard
- from €5,000
- Campus
- time and materials
Total value 48 months
- Entry
- €19,200
- Standard
- €43,400
- Campus
- —
Registrations per year
- Entry
- up to 1,500
- Standard
- up to 7,500
- Campus
- unlimited
Tenants
- Entry
- 1
- Standard
- up to 5
- Campus
- unlimited
Service level
- Entry
- Standard
- Standard
- Extended
- Campus
- Extended
Revenue share
- Entry
- none
- Standard
- none
- Campus
- none
Total value over 48 months
Includes the annual license for four years plus one-time onboarding. Basis for estimating contract value for agreements without a fixed term; complete without further line items.
Determinate contract value
Compensation consists solely of annual license and onboarding. No percentage fee on registration or ticket revenue, whether invoiced or paid online. Payment service provider fees remain unaffected.
Term
Annual license with automatic renewal. Fixed terms of three or four years receive a 10% discount, with CPI adjustment from the second year.
All prices net plus statutory VAT. Tenants are independent areas with separate master data and their own registration page, e.g. faculties, institutes, regional associations or district offices.
Onboarding timeline
A concrete schedule for planning across semesters and budget years.
- 1
Week 1
Kick-off and requirements gathering
- 2
Weeks 2–3
Configuration of forms, roles and templates
- 3
Week 4
Data migration
- 4
Week 5
Training
- 5
Week 6
Go-live
- 6
Ongoing
Ongoing support by the named contact
The timeline applies to the entry package; with multiple tenants it takes correspondingly longer.
What Orbance covers
Orbance focuses on registration, billing and proof of attendance — for continuing education, seminars and courses at universities, chambers and education providers.
The platform covers the organisational core of continuing education and seminar administration:
- Create courses and dates, manage capacities and waitlists
- Registrations with forms, required fields and approval steps
- Billing by invoice, internal chargeback or optional online payment
- Attendance lists, status updates and on-site check-in
- GoBD-compliant invoices and attendance certificates from the registration
- Roles, tenants and documented operational processes for the institution
- Learning platform and course content
- Exam and grade management
- Campus management and student administration
- HR development and competency management
Use in practice
Typical use cases at universities and education providers.
University in Lower Saxony
Continuing education events with registration, invoicing and attendance certificates.
Education provider in Lower Saxony
Seminar series with registration management and billing.
Reference conversations available on request.
Your contact person
A named contact for demos, procurement documents and ongoing operations.
Procurement FAQ
Answers for procurement, IT and data protection — so follow-up emails do not delay the process.
How does contracting work?
After a short requirements review you receive an offer, SLA and DPA. Contracting is based on the annual license and one-time onboarding. See the product data sheet for an overview.
What is the contract value over the term?
The 48-month total value is four annual licenses plus one-time onboarding — €19,200 net for Entry, €43,400 net for Standard. Details are in the pricing table and data sheet.
Where is data stored?
The platform is self-hosted in data centres of Hetzner Online GmbH in Germany. No managed third-party database or application services are used. See the DPA and operations section.
Who handles migration from our current system?
Data migration is part of onboarding (week 4 in the entry package). Scope and formats are agreed at kick-off.
How do we get our data back at the end of the contract?
A full export can be triggered at any time (JSON, CSV, invoices incl. ZUGFeRD XML, certificates with assignment index). Exit terms are described in the SLA.
Which documents do we get for the procurement file?
Product data sheet, SLA, DPA including TOMs and sub-processors, and the accessibility statement — direct download without a form.
Who is our contact and how quickly do they respond?
You receive a named contact. Response times and availability are defined in the SLA; for enquiries write to info@orbance.com.
Is the software accessible?
The registration page and WordPress integration are aligned with WCAG 2.2 AA. An external laboratory certificate is not available. Assessment of the admin interface is planned by Q1/2027. See the accessibility statement.
Can multiple departments work separately?
Yes. Tenants are independent areas with separate master data and their own registration page — e.g. faculties, institutes or district offices. Counts depend on the package (Entry 1, Standard up to 5, Campus unlimited).
What happens if Orbance ceases operations?
Exit and data handover are governed in the SLA. You can also trigger a full export yourself at any time, independent of contract end.
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